General PTA Meetings

PTA meetings alternate between Fridays at 8:30am in person at the school and Wednesdays at 6pm on Zoom. The meetings last between 1 and 1.5 hours.

For the zoom link and past meetings minutes click here.

Executive Board Meetings

Held the first Wednesday of every month at 8:30am in the school auditorium. Meetings are open to all parents, please email pta@ps84k.org if you would like to attend.

Committee Meetings

Held throughout the year and will be posted on the online calendar, newsletter, and Facebook. Everyone is welcome. 

To learn more about the PTA Committees and fundraising events, visit the Volunteering page.

PTA Bylaws / Proposed Changes to Bylaws

Elections for Executive Board roles for the following school year happen in late May. The process is managed and overseen by a small parent-led Nominating Committee. If you are interested in being on the Nominating Committee or running for a Board role, please contact pta@ps84k.org.

Executive Board Roles

President

The President/Co-Presidents acts as executive officer and conducts official business such as presiding over general meetings. Other responsibilities include:

• Organize and conduct monthly board meetings and general meetings, providing a report at each general meeting

• Meet with the Principal on a monthly basis

• Oversee the functions of fellow board members and committees

• Help to oversee annual events and activities, including assisting in finding event chairs and development of the PTA budget in coordination with Treasurer and school administration

• Represent the PTA at monthly School Leadership Team meetings

• Represent the PTA at monthly meetings for the District 14 PTA Presidents’ Council

• Set the school-year calendar of PTA events

Vice President

The Vice President/Co-Vice Presidents assists the President in their various duties and presides over meetings in their absence. The VP is also entrusted with:

• Ensuring that special Committees have leadership at the start of the year and hold regular meetings throughout the year

• Recruiting volunteers for general involvement throughout the year, as well as specific involvement for specific events

Recording Secretary

The Recording Secretary is responsible for all non-financial PTA records. Other responsibilities include:

• Record and prepare minutes at all PTA meetings

• Prepare notices, agendas, sign-in sheets and materials for distribution

• Maintain custody of the PTA’s records on school premises

• Assist with the June transfer of records to the incoming Executive Board

Corresponding Secretary

The Corresponding Secretary is responsible for the following:

• Coordinate with school administration to facilitate communications and distribute notices

• Respond to incoming correspondence from PTA membership

• Manage the PTA calendar and database

• Edit weekly newsletter and update Facebook/Instagram pages

Treasurer

• Work closely with PTA President, closely monitor PTA budget throughout the school year

• Prepare written Treasurer’s report for every executive board and general membership meeting

• Prepare and submit Interim PTA Financial Report to the Principal by January 31 of each school year

• Prepare and submit Annual PTA Financial Report to the Principal by June 30 of each school year

Upper Grades Representative

The Upper Grades Rep ensures that the PTA executive board includes representation for families with children in grades 6-8. The rep acts as liaison to the middle school community and encourages parent participation. Other responsibilities:

• Raise grades 6-8 issues/needs to the Executive Board for discussion/support

• Work with event Chairs to identify volunteer needs

Kindergarten Representative*

*Must be already enrolled or zoned for PS 84

The Kindergarten Rep acts as a welcoming committee to parents who are new to PS 84 or public school. The rep acts as liaison to the kindergarten community and encourages parent participation.  Other responsibilities:

• Raise kindergarten/elementary school issues/needs to the Executive Board for discussion/support

• Work with event chairs to identify volunteer needs

General Board Members

The PS 84 PTA has six General Board Members on our Executive Board. The purpose of these General Board Members is to ensure that a broader swath of the PS 84 community is represented, and the diverse needs of the PS 84 family are taken into consideration when planning school events and informing school policy.